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ARTICLE I – Membership
Membership year will be from January 1 to December 31.
Open to all persons 16 years of age or older unless he/she has been denied membership to the CKC or is under suspension with CKC.
Membership types and fees are specified on the current application forms and are set at the AGM. Dues are payable on the 1st of January each year. Any member joining in September or later will receive the next year’s membership. The Secretary will send notification of fees due in November of each year.
Each applicant shall be accepted unless he/she has been denied membership to the CKC or has been suspended. Reapplication can occur after one year if refused or terminated.
Note: The Board of Directors reserves the right to reject membership if they feel the applicant does not have the best interest of the club in mind. This rejection must be returned to the applicant in written form.
(a) Membership can end by resignation, lapsing or expulsion by a quorum.
(b) Lapsing is effective when membership dues are unpaid over 60 days after the first day of the year of membership year.
(c) Membership dues will not be refunded for any reason.
Note: Termination of membership may occur as a result of deprivation, suspension, debarment, expulsion or termination of CKC membership as imposed by the CKC’s Discipline Committee.
Individual membership = 1 vote
Family membership = 2 votes
US or Foreign = 0 votes
ARTICLE II – Meetings
A quorum for all meetings shall consist of either the President or the Vice-President, at least one other member of the Board of Directors and at least four other members in good standing.
There shall be an annual meeting held at a place, date and hour designated by the Board of Directors which will be announced by mail or in the newsletter at least 30 days prior to the date of the meeting.
Meetings shall occur at least quarterly with all members invited and will be announced by mail or in the newsletter.
Special General Meetings may be called by the President or by two-thirds of the Board as needed. One-third of members who are not in default of member dues may request a special meeting in writing, specifying the purpose and signed by the members making the request.
Notice of the date, time and place of every General Meeting and any Special General Meeting must be announced by mail or published in the newsletter twenty-one (21) days before the meeting date.
The President is the chairman of every Annual General Meeting, General Meeting and Special General Meeting. If the President is not present within fifteen (15) minutes of the appointed time, or is unwilling to act as chairman, the members present may choose one of their number to serve as chairman.
ARTICLE III – Directors and Officers
The Board shall consist of the Executive Committee:
• President
• Vice President
• Secretary
• Treasurer
• 4 Directors
As well as:
• Past President (if fulfilled term)
• Show Chairperson
• Newsletter Editor
• Regional Club Presidents
All Executive Officers must maintain current membership in the CSPCC and the CKC.
(a) President
Presides over all meetings. Sees that all orders and resolutions of the Board are carried into effect. Honorary member of all committees except nomination committee.
(b) Vice President
Performs duties of the President when absent. Chairman of the Nomination Committee.
(c) Secretary
Keeps and prepares minutes of meetings, membership lists, forms, applications. Forwards data to the Newsletter Editor. Records dues and forwards to Treasurer. Sends bylaws to new members.
(d) Treasurer
Collects and deposits all monies. Accounts for dues at each meeting. Cannot authorize expenditures without President approval. One other appointed officer has signing authority. The offices of Secretary/Treasurer and Show Secretary/Newsletter Editor may be held by the same person.
(e) Show Secretary
Makes decisions concerning shows to avoid delays. Financial decisions require approval of Executive Committee. Major decisions reported to President.
(f) Newsletter Editor
Edits and advertises in the newsletter. Controversial content must be approved by the Board.
ARTICLE IV – Committees
The Board may appoint a chairperson for any standing committee as required. Committees are subject to Board authority and may be terminated by majority Board vote.
Chaired by the Vice President. Prepares a list of persons eligible for election to the Board.
ARTICLE V – Discipline
Any member suspended by CKC is automatically suspended by the CSPCC for the same period.
Any member may prefer charges against another member for alleged misconduct prejudicial to the interests of the Club or Breed. Charges must be filed with the Secretary and President with a $50 deposit. If sustained, deposit forfeited; if not, refunded.
If discipline results, the Board shall notify the member charged. Decision of impartial group is final.
ARTICLE VI – The Club Year, Voting, Nominations and Elections
Fiscal year: January 1–December 31. Official year begins immediately after elections at AGM until next AGM. Elected officers take office immediately upon conclusion of election. All records turned over within 30 days.
Voting is limited to members in good standing present at the meeting. Maximum two votes per family. Minimum voting age: 16 years. Tie vote = motion lost.
Only members nominated according to bylaws may be candidates.
Members in good standing may nominate.
Received by Secretary 60 days prior to AGM; acceptance confirmed 30 days prior.
Ballots mailed to all members in good standing.
Voting confidentiality must be maintained.
Nominee receiving most votes is elected.
Vacancies filled under Section 5.
Every second AGM election conducted by ballot.
Ballots must be received before meeting opens.
Counted by two impartial inspectors.
President vacancy filled by Vice President.
VP vacancy filled by Board.
Other vacancies filled by appointment until next AGM.
ARTICLE VII – Amendments
May be proposed by Bylaws Committee, Board, or petition of 50% of membership.
Must be presented at AGM.
A quorum must be present to vote.
May be proposed by Breed Standard Committee, Board, or petition of 50%.
Must be presented at AGM.
Opinion of Standard Committee given more weight due to complexity.
No amendment is effective until approved by CKC.
ARTICLE VIII – Dissolution
Club may be dissolved with written consent of 2/3 membership.
Assets after debts donated to a dog-related organization chosen by Board.
ARTICLE IX – Order of Business
• Roll call / Sign in
• Minutes of Last Meeting
• Reports (President, Secretary, Treasurer, Committee)
• Elections/Appointments
• New Members
• Unfinished Business
• New Business
• Next Meeting Date/Time/Location
• Adjournment
The chairman is to be in control of the meeting at all times. All motions can be followed by a reasonable discussion time, then amended, put to vote, or tabled until the next meeting. Parliamentary authority and conduct shall follow Robert’s Rules.
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