Section 1: Membership year will be from January 1 - December 31
Section 2 Eligibility:
Open to all persons 16 years of age or older unless he/she has
been denied membership to the CKC or under suspension with CKC.
Section 3 Types of Memberships:
Membership types and fees are specified on the current
application forms and are set at the AGM. Dues are payable on
the 1st of January each year. Any member joining in September or
later will receive the next year’s membership. The Secretary
will send notification of fees due in November of each year.
Section 4 Application for membership and approval:
Each applicant shall be accepted unless he/she has been denied
membership to the CKC or has been suspended. Reapplication can
occur after one year if refused or terminated.
Note: The Board of Directors reserves the right to reject
membership if they feel the applicant does not have the best
interest of the club in mind. This rejection must be returned to
the applicant in written form.
Section 5 Termination of Membership:
(a) Membership can end by resignation, lapsing or expulsion by a
(b) Lapsing is effective when membership dues are unpaid over 60
days after the first day of the year of membership year.
(c) Membership dues will not be refunded for any reason.
Note: Termination of membership may occur as a result of
deprivation, suspension, debarment, expulsion or termination of
CKC membership as imposed by the CKC’s Discipline Committee.
Section 6 Voting Privileges:
Individual membership = 1 vote
Family membership = 2 votes
US or Foreign = 0 votes
Section 1 Quorum:
A quorum for all meetings shall consist of either the President
or the Vice-President, at least one other member of the Board of
Directors and at least four other members in good standing.
Section 2 Annual General Meeting:
There shall be an annual meeting to be held at a place, date and
hour designated by the Board of Directors which will be
announced by mail or in the newsletter at least 30 days prior to
the date of the meeting.
Section 3 General Meetings:
Meetings shall occur at least quarterly with all members invited
and will be announced by mail or in the newsletter.
Section 4 Special General Meetings:
Special General Meetings may be called by the President or by
two thirds of the Board as needed. One third of members who are
not in default of payment of member ship may request a special
meeting in writing, specifying the purpose and signed by the
members making the request.
Section 5 Notice of Meetings:
Notice of the date, time and place of every General Meeting and
of any Special General Meeting must be announced by mail or
published in the newsletter twenty-one (21) days before the date
appointed for the meeting.
Section 6 Presiding at Members’ Meetings:
The President is the chairman of every Annual General Meeting,
General Meeting and Special General Meeting. If the President is
not present within fifteen (15) min utes of the time appointed
for the meeting, or being present indi- cates unwillingness to
act as chairman; the member present and en titled to vote will
choose one of their number to serve as chair- man.
The Board of Directors may conduct business by teleconfer- ence,
mail or e-mail through the Secretary.
Directors and Officers
Section 1 Board of Directors:
The Board of Directors shall consist of the Executive committee:
(President, Vice President, Secretary and Treasurer) as well as
the past President (if fulfilled term), Show Chairperson and
Newsletter Editor. Officers shall be the above plus all
Presidents of regional clubs, all carrying the powers and duties
normally allotted to those positions. All Executive committee
officers must maintain current membership in the CSPCC and the
(a) The President shall preside at all meetings of the members
and meetings of the Board. The President shall see that all
orders and resolutions of the Board are carried into effect. The
President will be an honorary member of all committees except
the nomination committee.
(b) The Vice President will perform the duties of the President
when absent. The Vice President is the chairman of the
(c) The Secretary shall keep and prepare the minutes of the
meetings, membership lists, and other such data and forward them
to the Newsletter Editor. Membership applications etc. shall be
distributed by and forwarded to the Secretary. Membership dues
will be recorded by the Secretary and membership lists updated
at this time. Dues will be forwarded to the Treasurer. The
Secretary will forward a copy of these By-laws to all new
members or the most recent newsletter containing current
(d) The Treasurer shall collect and deposit all moneys from
memberships and other sources in a club account. At each meeting
all new members dues shall be accounted for. The Treasurer shall
not authorize any expenditures without the permission of the
President. The President cannot authorize funds for him/herself,
this must be done by one of the Vice President or the Secretary
in conjunction with the Treasurer. The Treasurer plus one other
appointed Officer has signing authority of the club funds and
shall be bonded in such amount as the directors determine. The
office of Secretary and Treasurer and Show Secretary and
Newsletter Editor may be occupied by the same person.
(e) The Show Secretary shall have the authority to make
decisions concerning shows in order to avoid delays. However,
financial aspects must receive the approval of the majority of
the Executive committee officers. Any major decisions will be
relayed to the President sometime before the next scheduled
meeting in order to keep him/her informed and will be relayed to
the members at the next scheduled meeting.
(f) The Newsletter Editor shall look after editing and
advertising in the club newsletter. In the event an article can
be deemed controversial or contains slander it must be approved
by a majority of the Board of Directors.
Section 1 Appointments:
The Board may appoint a chair- man of any standing committee as
required after each election or upon vacancy or termination.
Such committees shall always be subject to the authority of the
Board. Any committees appointed may be terminated by a majority
vote of the Board.
Section 2 Nomination committee:
The Vice President will serve as the chairman of this committee.
This committee will prepare a list of persons who are eligible
for election to the Board.
Section 1 CKC suspension:
Any member who is suspended from the privileges of the CKC shall
automatically be suspended from the privilege of this club for a
Section 2 Charges:
Any member may prefer charges against a member for alleged
misconduct prejudicial to the best interests of the Club or
Breed. Written charges with specifications must be filed with
the Secretary and the President along with a deposit of $50.00
which shall be forfeited if the Board does not sustain such
charges. The Secretary shall promptly send a copy to each member
of the Board. Such charges are not to be brought up at the
Annual or Regular General meetings. If the Board can not resolve
the charges amicably and quickly after consultation with the
member preferring charges and the member so charged, they will
select three (3) impartial, non CSPCC members to review the
charges and submit in writing their decision, including
disciplinary actions. If a decision to discipline results, the
Board shall notify the member charged of the resulting actions.
The decision of an impartial group will be final, binding and
not open to appeal.
The Club year, Voting, Nominations and Elections
Section 1 Fiscal and Official year:
The Club’s fiscal year shall begin on the 1st day of January and
end on the 31st day of December. The Club’s official year shall
begin immediately at the conclusion of the election at the AGM
and continue until the next year’s AGM. Elected officers shall
take office immediately upon the conclusion of the bi-annual
election and all properties and records shall be turned over
within 30 days after the election.
Section 2 Voting of motions:
Voting at meetings shall be limited to those in good standing
who are present at the meeting. A maxi- mum of two votes per
family with all voting members at least 16 years of age. In the
case of a tie the motion shall be declared lost
Section 3 Nominations and Ballots:
No person shall be a candidate in a club election unless they
have been nominated in accordance with these by-laws and have
been a member in good standing since the beginning of that
fiscal year. Nominations may be made by members in good standing
and must be received by the Secretary 60 days prior to the AGM
and acceptance must be confirmed by the Secretary 30 days prior
to the AGM. After consultation with the nomination committee the
slate will be mailed to each member in good standing residing in
Canada. Ballots shall be mailed in a manner such that it can be
confirmed that the member has the right to vote, yet voting
confidentiality will be maintained. This will be done by mailing
each member the slate and a ballot with a blank envelope marked
"BALLOT" and a return envelope with the address of the Secretary
and the member’s name. The election inspector will verify
validity of the outer envelope then discard it and keep the
confiden- tial ballot envelope. The nominee receiving the
greatest number votes for each position shall be declared
elected. Vacancies will be filled as per Section 5
Section 4 Elections:
At every second AGM a vote shall be conducted by ballot. Ballots
must be received by the Secretary before the opening of the
meeting. Ballots shall be counted at the meeting by two
inspectors of election who are members in good standing but not
Board members or candidates. The person receiving the largest
number of votes for each position shall be declared elected.
Vacancies will be filled as per Section 5
Section 5 Position vacancy:
The position of President shall be filled automatically by the
Vice President and the resulting vacancy of Vice President
filled by the Board. An executive committee position other than
President may be filled in by volunteer only until the next
Annual General Meeting. Other Directors positions can be
appointed by the executive committee until the next Annual
Section 1 Bylaws:
Amendments to the bylaws may be proposed by the Bylaws and
Constitution committee, any Board Director or by petition of
greater than 50% of the membership. All amendments must be
presented at an Annual General Meeting but may be tabled for
changes and voting during the same official year. A quorum must
be present in order to vote on changes to the Bylaws or
Section 2 Breed Standard:
Amendments to the Breed standard may be proposed by the standard
committee, any Board Director or by petition of greater than 50%
of the membership. All amendments must be presented at an Annual
General Meeting but may be tabled for changes and voting during
the same official year. A quorum must be present in order to
vote on changes to the Breed Standard. Due to the work involved
in this process, the opinion of the standard committee will hold
more weight than that of the general membership.
Section 3 Amendment approval:
No amendment to the Constitution and Bylaws or the Breed
Standard that is adopted by the Club shall become effective
until it has been approved by the CKC.
The Club may be dissolved at any time by written consent of not
less than 2/3 of the member- ship. All assets of the club, after
debts, shall be given to an organization for the benefit of
dogs, selected by the Board of Directors.
Order of Business
Section 1 Order:
Roll call / Sign in
Minutes of the last meeting read and accepted
Elections / Appointments if necessary
Announcement of any new members
Unfinished business as kept by the Secretary
Possible next meeting date, time and location
Section 2 Meeting conduct:
The chairman is to be in control of the meeting at all times.
All motions can be followed by a reasonable discussion time then
amended, put to vote or tabled until the next meeting.
Parliamentary authority and conduct shall follow Robert’s Rules